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RFP-26-SL-012

Downtown Smart Lighting Upgrade

Open
Public Works
Posted: 12/15/2025
Due: 01/20/2026
Description

The City of Riverview is seeking proposals to replace 450 existing high-pressure sodium streetlights with smart-controlled LED fixtures. This includes the installation of a central management system (CMS) and a 3-year maintenance agreement.

Contact Information

Name: John Doe
Phone: 123-456-7890
Email: [email protected]

Key Deadlines

Question Deadline: Jan 10, 2026 @ 4:00 PM CST
Latest Addendum Release: Jan 12, 2026
Bid Closing Date: Jan 20, 2026 @ 4:00 PM CST
Bid Opening: Jan 20, 2026 @ 2:30 PM CST (Room 4B)
Time Remaining:

Date Posted File Description Type Size Download
12/15/25 RFP-Main-Specifications.pdf PDF 4.2 MB
12/15/25 Streetlight_Inventory_List.csv CSV 88 KB
12/15/25 Pricing_Schedule_Template.xlsx XLSX 32 KB
12/15/25 City_Standard_Contract_Draft.docx DOCX 115 KB
12/28/25 Addendum_01_QA.pdf PDF 540 KB

Q1: Can the response deadline be extended if a future addendum contains major technical changes?

Answer: Per city procurement policy, if an addendum significantly alters the scope of work within 72 hours of the closing date, the deadline will be extended by a minimum of five (5) business days to allow all vendors sufficient time to adjust their proposals.

Posted: December 26, 2025


Q2: Does the City require the use of a specific subcontractor for the disposal of the old high-pressure sodium fixtures?

Answer: No. However, the contractor must provide documentation proving that all hazardous components (such as mercury-containing bulbs) are disposed of or recycled at an EPA-certified facility in accordance with state environmental laws.

Posted: December 30, 2025


Q3: Is the 5% Bid Bond required to be a physical document, or can a digital surety bond be uploaded?

Answer: Digital surety bonds are accepted and preferred. If using a digital bond, please ensure the verification link or code is clearly visible on the uploaded PDF document. Physical checks must be received by the Procurement Office before the bid closing time.

Posted: January 02, 2026

Vendor Name Contact Person Classification Intent Responded
Lumina Infrastructure Sarah Chen Large Business Prime Contractor
BrightCity Electric James Wilson MBE / Small Biz Sub-contractor
Urban Grid Tech Elena Rodriguez WBE (Women-Owned) Prime Contractor
Total Pole Solutions Mike M. Veteran-Owned Supplier

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